- Rokeby and Crossover Friends Group Inc. - 
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- Rokeby and Crossover Friends Group Inc. -
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Notes 26th November 2008 Minutes of meeting of 13 August 2008 taken as circulated and read were approved with the inclusion of 2 paragraphs to Item 2 of general Business.( Bernard/Nicky). Business Arising from previous minutes:- Referred to General Business. Treasurer's Report - Eugene Income of $3,000 from Baw Baw Shire Grant and $110 from members subs and donation. No outgoing. Current balance of $4,083.55. The completed audit of accounts was tabled and accepted. The meeting was advised that Bernard would now take over the role of Treasurer. The acceptance of the Treasurer's report and the Audit report was agreed. (Bernard/Rob.) Correspondence- Catherine Bryant (Planning Dept. Baw Baw Shire) - acknowledgement of receipt of the Heritage Grant application. Reports 1. Horse unloading - Whitelaws Track David advised that the working bee on 21st September had cleared the site and provided crushed rock surface to the unloading area at Mapleson Road and Whitelaws Track. Mary has indicated that the parking area needs to be extended. Tony has made application for additional funding for gravel. 2. Review of Track network Totem poles and sign boards will be installed before Christmas and toilets installed early in the new year. Tony has bid for more money for crushed rock and has inspected the area following concern regarding the use of the area by motorbikes. 3. Community Engagement Workshop The community engagement process has one more meeting to finalise matters. Based on 220 survey responses the preferred projects in priority i. Crossover Rail Bridge, ii walking track and iii Broadband. 4. Hawthorn Bridge Eugene raised the question of the installation of depth markers on the Latrobe River at the Hawthorn Creek crossing. Tony to be contacted for response. Following discussion regarding the funding for the project it was agreed that Craig would check on the current status of the program for the bridge replacement. 5. Parks Vic - Craig Jeffs Craig advised that Shane Hitchins is the Ranger for the area but Craig remains as Liaison Officer with the Group. Craig is to meet David Mapleson on Saturday to inspect vandalised signs and barriers on the railway line. Timber bench seats are on hand ready for installation. P2. A grant of $5,000 is available for interpretive signs for the bridge but legal access and vandalism issues are required to be resolved prior to installation of signage. Bernard is to provide a written response to Parks regarding the history of the bridge for Craig to forward to Parks Vic to facilitate the "interpretive Signage" for the rail trail and bridge. Concerns have been expressed regarding litter on the rail trail but they appear to be minor/negligible. 6. DSE - no report in absence of DSE Officer. General Business 1. Crossover Bridge Project Bernard advised that two grant applications had been forwarded for Heritage Grants. An application for $12,000 to enable an Engineering report to be prepared on the structure and $5,000 for interpretative signing had been forwarded in late July. Grants are expected to be advised in November 2008. The meeting agreed that David M be appointed to Co-ordinate the Crossover Bridge project. 2. Pony Clubs site - Rokeby Mill Council is no longer considering the former Rokeby Mill site for the establishment of a consolidated single site for Pony Clubs from Drouin and Warragul towns. 3. Council Grant -$3,000 A grant of $3,000 has been received through Council. The meeting agreed that the Group purchase a computer and display screen for use at various shows - Bernard was authorised to spend up to $2,000. David Roberts has indicated his availability to produce a Multi-media presentation for the Group. 4. Heritage Grant application. Bernard advised that an onsite meeting with Amy Chan had preceded the submission of the 'Strengthening our Communities' Grant application. The application was for $5,000.for interpretive signing at the Crossover bridge site. The result of the application is expected to be known around May/June 2008. 5. History/Heritage Tour - Keith Cook Keith Cook is conjunction with David Mapleson is planning a History/Heritage tour of the area. Consideration is being given to extending it to include a Councillor and Heritage Officer. Transport may be a problem as the route travelled will require 4WD vehicles. 6. Neerim District Development Association - the meeting agreed that the Group take up membership. 7. Newsletter The meeting agreed to the production of a bi-monthly newsletter to be produced by Nicky with assistance from Mary. First edition to be published in Jan. 2009. 8. Neerim Show The meeting agreed to the Group providing a display at the Neerim Show in January 2009. 9. 2009 Meeting dates It was agreed that dates for meetings in 2009 would be Wednesday nights at 7.30pm on a 2 monthly cycle with no meeting in mid-winter. Next Meeting - February 2009. Meeting closed at 9.00 pm. |
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